Published on 20 October 2022

Welcome to your latest Transition News

Hello and welcome to your latest Transition News.

It is surreal to think the festive period is fast approaching. It feels like only yesterday we were celebrating the first 6 months post amalgamation, and yet we have almost reached 18 months working together as ‘One Western Health’.

I hope the recently implemented operations reporting structure for many of the Bacchus Marsh and Melton services has gone smoothly, and that for the most part the day to day impact has been minimal. Phase 2 will see the transition of the remaining clinical, ambulatory and community services as well as any outstanding non-clinical services. As always, we will keep you informed and involved as this work progresses.

Our Digital Technology Services (DTS) and Digital Health teams continue to progress with the mammoth task of integrating functionality for all users.  This month sees us achieve a significant upgrade of our Wi-Fi, facilitating a clinical grade network across sites. The teams are busy building the remote access platform and the next big milestone from here is planned for March where all users will be integrated onto the Western Health network. Rest assured, all relevant applications will still be accessible for staff.  Whilst it is still some time away, the end goal of a shared Electronic Medical Record edges closer and closer.

I would also like to thank Sharon Read and the Community Engagement Transition Committee who have met for the past 12 months, providing feedback on the community impact of the amalgamation. The committee provided advice that resulted in the production of the community newsletter, communication with the community during Covid, and direction on commissioning some artwork for both Bacchus Marsh and Melton.

This committee of consumers, CEO Kirup and representatives from the Melton and Moorabool Councils will cease meeting. A community advisory committee will be established for Melton community health services and a position established for a Melton/Bacchus Marsh representative on the Western Health Community Advisory Committee. This has been a great piece of work with community and I extend my thanks to all members who volunteered their time and commitment so willingly to this group.

I am proud of the ongoing benefits we continue to operationalise through this amalgamation process and I am incredibly grateful for the collective efforts and engagement of our staff.

 

Kind Regards,

Russell Harrison
Chief Executive

 

 

Inspire Awards

Congratulations to all the recipients who received awards on Tuesday at our INSPIRE AWARDS, especially to our incredible staff at BMM (listed below), who received team and individual awards for displaying such high-quality care and passion for their patients and colleagues.

  • Bridget Somers – Clinical Nurse Consultant Continence
  • Brunella Morresi – Endorsed Enrolled Nurse
  • Fadzai Mbutsa – Registered Nurse
  • Julie Driver – Executive Assistant to Director Community Services
  • Peter Daffy – Dental Manager
  • Tara Delaney – Physiotherapist – previously Acting Manager Adult Health
  • Community Health Nursing Team – Gillian Thatcher, Jenny Cope, Prabha Shrestha, Donna Froy, Jane Grey and Heather Barker
  • Melton Dialysis Unit Team – Haemodialysis nurses and team

Please click here to view the photos from the awards.

 

Operational Structure

Phase 1 of the new operations structure has been implemented, working to align services within their respective divisions at Western Health. Thank you to everyone for their support and patience as we navigate these changes.

Please click here to view the structures detailing these changes.

BMM Structure – Clinical Care_Sept 2022  

BMM Structure – Community Health_Sept 2022

BMM Structure – Ambulatory Care_Sept 2022

 

We Welcome

EDDIE SPITERI

We would like to welcome Eddie Spiteri, Chief Engineer for Western Health who will be working at BMM while Tal Levitas is on leave for 9 weeks. Eddie has worked in health for 30 years and commenced at Western Health in 2006. As the health service continues to grow at a rapid rate Eddie is involved in the new Footscray building project infrastructure, Sunbury Expansion, Sunshine New Mental Health building, New Melton Hospital as well as various infrastructure upgrades across all sites which certainly keeps him busy!

 

 

BASSEM TADRUS

We would like you to meet our new Pharmacist Bassem who has replaced Robert now that he is working back at Sunshine. Bassem who has worked at Monash Health and the Royal Victorian Eye and Ear Hospital brings wonderful skills and experience. Bassem is excited to be part of the Bacchus Marsh Hospital team and is eager to assist with any medication enquiries, so feel free to give him a call during work hours on 0419 302962 / 53 679 630.

Please extend a warm BMM welcome to both Eddie and Bassem when you see them next on site.

 

Services

PROMPT UPDATE

New Procedures – Available on PROMPT

The current BMM Insulin Procedure has been replaced with the following 3 WH procedures

  • Insulin infusion (intravenous) in Adults
  • DKA Management
  • Insulin Prescription, Supply, Storage and Administration

The current BMM Venous Thromboembolism (VTE) Prophylaxis Procedure has been replaced with the WH Adult Venous Thromboembolism (VTE) Prevention Procedure. This procedure is changing the way we measure VTE risk so please familiarise yourself with this procedure.

The WH Hypoglycaemia Management in Adults with Diabetes Procedure has been implemented at BMM

New Forms

  • The current BMM Adult inpatient medication chart has been replaced with the WH medication chart
  • The current paediatric inpatient medication chart has been replaced with the WH paediatric medication chart
  • The current blood glucose monitoring chart has been replaced by the WH blood glucose monitoring chart
  • The current VTE assessment form has been replaced with the WH VTE assessment process

The BMM education team have provided a number of sessions outlining these changes however if you need any further information, please reach out to the transition team or the education team.

SMART TRAK

Our fleet vehicle bookings will be upgraded to Smartrak’s ‘PoolCar’ platform effective Monday 17 October 2022.

To gain access to the platform, users must sign up via the declaration form link as soon as possible – Driver Verification and Access Form

Any existing bookings made until the end of October have been migrated over to the new platform. You will receive an email confirmation for these bookings shortly.

Any existing bookings from 1 November onward will need to be rebooked via the new platform.

There will be Q&A sessions held for new users via Teams or face to face should you or your teams require a walk-through of the platform. Should you like to attend, please submit your interest here.

If you have any queries, please contact me at judith.osbon@wh.org.au or on 0481903 972 or alternatively, you can reach Diana Stefanovski on 0403 144 879 or at diana.stefanovski@wh.org.au

BACCHUS MARSH INFRASTRUCTURE UPDATES

Electrical Upgrade

  • Site wide Electrical supply – upgraded to twice the existing capacity
  • New substation – installed and completed
  • New Main switch Board – completed
  • New Generator – to be completed in October 22

HVAC Upgrade

  • Maternity stage 1 – completed
  • New Thermal Plant – to be completed in October 22

 

TIMELINE FOR SIGNAGE AT MELTON

The installation of the new signage for the Melton site is currently underway with completion due mid-November weather permitting.

The buildings will now be called: Melton Community Services (Yellow building)

Melton Health Hub (Green building)

ORANGE DOOR

After many months of hard work, Western Health staff have celebrated the opening of two new Orange Door networks in the west with Family Safety Victoria and partner agencies.

On Tuesday 4 October, the Access Point for the Brimbank Melton Orange Door was opened in Cobblebank by the member for Melton, Steve McGhie. The following week on Tuesday 11 October, the Hub for the Western Melbourne Orange Door in Werribee was opened Minister Spence. The opening of the Orange Door network in Werribee marked the full implementation of the recommendations from the Royal Commission into family violence.

Western Health is proud to be partnering with Family Safety Victoria, GenWest, VACCA, VACSAL, MacKillop (Brimbank Melton), and Anglicare (Western Melbourne) to support the safety of families in the west and reduce the impacts of family violence in our communities. Our team of 40 staff have a key role in promoting safety through providing access and support to men’s perpetrator services.

BOB (BEING OUR BEST) UPDATE

The BOB program is continuing to be implemented with the following modules have been rolled out as part of the culture work that is part of the transition.

Module 1: Culture Conversations
Team Workshops 

From April to June, over 50 BMM leaders were trained to facilitate workshops on building values-centred culture with their teams.

To date, over 13 departments/work areas from nursing and community programs have conducted at least one workshop. It is expected that more teams will complete the culture conversation activity before the end of the year.

Module 2: Coaching Conversations

The Coaching Conversations module commenced in June and focusses on equipping leaders with coaching skills and approaches through an accredited program and facilitated by an accredited coach.

The module is due to finish in mid-December. So far over 35 managers completed the course and 60 managers have completed some aspect of the program.

Module 3: Accountability Conversations

The third instalment of the BOB program has recently been completed.  Incorporating a mix of knowledge and skills-based learning, the aim of this module is to support and equip leaders to be confident in having accountability conversations with staff and embed these conversations as part of a values-centred culture.  The module builds on the Culture Conversations and Coaching modules and comprises of 2 x 2-hour workshops.

The module will be repeated in early December.  Staff in leadership/supervisory positions, please register your interest with Khanh Do, our Organisational Development consultant on Khanh.Do@wh.org.au / 0434 936 888.

Published on the 12 October please click on the link below to view the latest Webinar by Russell with topics including:

  • People Matter Survey
  • Inspire Awards
  • New Melton Hospital
  • Research Grants
  • EMR

Click here to view

LAUNCH OF CULTURE COMMUNITY HUB & MURAL AT MELTON COMMUNITY SERVICES BUILDING

A fantastic project led by Sharon Read and Gillian Thatcher was recently completed in the cultural space for the Aboriginal & Torres Strait Islander Community where a space is provided for community and their families to meet and wait for appointments or to meet staff.

An acknowledgement and signing of the mural designed and completed by Aunty Jean, a Wilcannia woman from Bakandji river people took place on Thursday 29th September which gave an opportunity for staff and invited guests to hear the planning and story of the mural followed by morning tea.

The new community hub has been decorated by the elders group and is a welcoming informal space.

Thanks to Gillian, Mel Baker and Jenny Copes for arranging the event and leading the work with completing the project.

 

What's Next?

ART WORK

As part of the amalgamation the community transition committee and BOB staff advisory group have decided that a table and benches would be something useful and a creative way to acknowledge the previous patients, community and staff of the former DjHS.

We are looking for a local woodwork artist to make two tables and benches using local hardwood and incorporating some of the wood panels from the Hospital.

If you know of anyone who might be interested please email: Sharon.Read@wh.org.au

KEEPING YOU IN THE LOOP

  • Friday 25 November 12.30pm
  • Friday 16 December 12.30pm

Please join our General Manager Kellie Vivekanantham to keep you in the loop of everything currently happening at Bacchus Marsh & Melton. As the date becomes closer you will received a Zoom link to join the forum.

NEW IT HELP DESK

The current IT Helpdesk system on the intranet will be replaced by the organisational wide “Service Desk Portal”. Will keep you posted as this platform becomes closer to going online for BMM staff.

 

Other Things to be involved in!

POSITIVE WORK PLACE WEEK

Melton: Wednesday 19 October  – Morning Tea at Melton 10am – 11am

Bacchus Marsh: 20 October – BBQ at Bacchus Marsh – 12pm – 1.30pm

PEOPLE MATTER SURVEY

The People Matter Survey is open from Monday October 10 – 28, 2022.
The survey is an anonymous way for you to have your say. It is shorter than earlier People Matter surveys and only takes 10 minutes to complete.

To find out more Click here

WALK WEST 2022

The Western Health Foundation is excited to announce that registration is officially open for the WalkWest Virtual Landmarks Challenge 2022. Have some fun with your colleagues and create a team or get your family and friends involved. The virtual event will run from Wednesday 9 November through to Wednesday 30 November.

To find out more click here