Published on 22 June 2023
Published on 22 June 2023
Dear All,
With just over a week until 1 July, when Mental Health staff will transition to Western Health, the WH Mental Health Transition and Integration Team have some updates to share with you all.
Morning Tea:
Welcome morning teas for staff will be held on Wednesday 5 July in/near your service area, more details will be distributed shortly.
For now, please make a placeholder in your diary for 10am on Wednesday 5 July.
Staff Survey:
By now, you should have received an individual survey link from Evaluation Solutions.
This short survey is a quick check-in to see how you are travelling and what this experience has been like for you. The survey will close on Friday 23 June.
Please email Khanh.Do@wh.org.au if you have not received a link to the survey.
Staff Forums:
Please join the Mental Health Services Leadership Team for ‘ask us anything’ forums to prepare you for your move to Western Health.
If you missed last week’s forum, you can rewatch it here: https://youtu.be/uIagPIBx17k
The next staff forum will take place on Tuesday, 27 June 6.30am.
Please click this link to join the webinar: https://westernhealth.zoom.us/j/97351144289?pwd=QjhGRTlncTNYN1pvTzJaZ0RPaTR5QT09
Passcode: 383972
Roster On:
WH uses Roster On, the same as RMH.
All staff rosters currently in RMH RosterOn will be transferred across to Western Health’s Roster On.
Further instructions will be commmunicated to program managers within the coming week.
Payroll:
Your existing pay periods will be maintained.
For employees currently on the Melbourne Health N pay run, these staff will transfer to the Western Health N pay run and receive their first pay from Western Health on 19 July 2023.
For employees currently on the Melbourne Health H pay run, these staff will transfer to the Western Health H pay run and receive their first pay from Western Health on 26 July 2023.
Email and Desktop (visual) changes:
Please note the following changes occurring as part of the Mental Health transition in relation to email addresses and desktop skins.
As of the 22 June, you will see new Western Health (WH) branding on the desktop of your relevant device and your email address will now appear as <Firstname.Surname>@wh.org.au to recipients.
In the case that emails are sent to your mh.org.au email address, these emails will still appear in your inbox.
For staff who already have a Western Health email and username, these details will remain the same.
For casual bank staff – You will receive a new Western Health email, username, and password. Information regarding this will be distributed to you via email.
Please be aware that some staff may notice a screen pop-up when they select Outlook. If this occurs, please follow the attached instructions.
If you do not see desktop or email changes as of the 22 June or have any other issue related to these changes, please email or call The Western Health Service Desk: Servicedesk@wh.org.au, 03 8345 6777.
**Please note we have identified some staff who will not follow the above process, you will receive separate communication if this applies to you
For casual bank staff – You will receive a new Western Health email, username, and password. Information regarding this will be distributed to you via email.
Please be aware that some staff may notice a screen pop-up when they select Outlook. If this occurs, please follow the attached instructions.
If you do not see desktop or email changes as of the 22 June, or have any other issue related to these changes, please email or call The Western Health Service Desk: Servicedesk@wh.org.au, 03 8345 6777.
Riskman:
From midnight 1 July 2023, all incidents that occur in mental health and wellbeing services will need to be entered on the WH Riskman.
The WH riskman can be accessed here WesternHealth – Sign In (wh.org.au)
Access to riskman for all staff is currently in progress and will be finalised once you have an allocated WH email. For further information regarding accessing Riskman, please refer to ‘Accessing Riskman System’.
For further information regarding the MH location set-up in Riskman, please see ‘Mental Health Wellbeing Locations’
Please also refer to the Best Care Westerly Page for further information Home – Live Best Care (wh.org.au)
Carparking forms:
ALL staff need to complete the new carparking form in order to continue using the on-site carpark.
Managers should have access to this form, but please find the form attached.
For FAQs, QRGs, and more information:
The Western Health Mental Health and Wellbeing Services Transition and Integration site is constantly being updated.
Please visit our website https://westerly.wh.org.au/new-directions/mental-health-and-wellbeing-services-transition-and-integration/ or contact the Mental Health Transition and Integration Team at MHtransitionproject@wh.org.au if you have any questions or concerns.