RosterOn integration to upload staff names from your rosters into Health-e Workforce Solutions (HeWS) will go live from 11 am on Monday, 31 January 2022.
What this means is:
- When viewing your department ‘request staff’ screen, you will notice a few changes
- The number of people icons for each shift will be a reflection of your rostered staff (at time of data upload)
- When hovering over the icons, you will see staff name and details
- You will need to enter your actual bed numbers for each shift, as this will generate an automatic calculation of ratio’s based on rostered and requested staff
- You will need to ensure that a staff member has been identified as ’In-charge’ to ensure ratio calculations are correct for those shifts where In-charge are not allocated patients
- When requesting staff replacement, the request screens will be different – see attached information guide on what this will look like and how you need to action requests
- All this information will be displayed in the timeline screen and overview screen as well
What this means for the organisation is:
- Opportunity for improved daily allocation of supplementary staff based on in-time accurate staffing information
- Centralised snapshot of nursing and midwifery workforce with overview of staffing requirements, skill types and ratios for all areas
- Ability to generate reports to reflect historic staffing levels and ratios
The nurse or midwife in charge will now also need to enter and review bed numbers in the ‘request staff’ screen to reflect number of beds open for admissions.
Of great importance to know and remember – As the ‘upload’ of RosterOn information will occur only once a day overnight – the HeWS data is a ‘point in time’ capture of rosters and is NOT live information. So your source of truth for your rosters will always remain as the RosterOn platform.
For more information view the HeWS-Roster-On Integration quick reference guide.
If you have any questions or concerns, please make contact with either Michelle Read or Lisa Gatzonis in the Nursing & Midwifery Workforce Unit.